d² Solutions - Digital Mailroom

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Digital Mailroom

If you have lots of post coming in, handling all that paper is an inefficient process. It slows you up and can prevent you hitting your service level agreements. Fortunately, this is a process you can radically improve on.

The benefits:

  • Reduce the cost of handling post
  • Act on important documents faster
  • Better use of staff time
  • Extract data from documents as soon as they come in
  • Handle more postal volume with ease

The problem: Sorting and distributing incoming mail causes delays...

...and delays cost your business money. You'll find it harder to satisfy your clients if important correspondence is left languishing in trays! If you're a business with multiple sites, the process of getting documents from the mail to the right pairs of eyes is even more time consuming.

The solution: Digital Mailroom

As soon as your incoming post arrives, paper documents are converted to digital documents, and the intelligent software goes to work. It classifies the document type without pre-sorting, saving you time. It can extract all the useful information right there, so your workers won't need to re-key the data. Your digital mailroom can be automated according to your rules: it can pass data directly into your business processes, or send copies of documents straight to the eyes that matter. The result is that your knowledge workers can get started on important tasks within minutes.

There's huge benefits for compliance, too: your documents can be tracked, showing who's done what and when, or simply archived for future reference.

Ultimately, you can automate our digital mailroom software as much or as little as you require. It can be used as a standalone solution to handling your post more efficiently, or as part of a full data capture and document processing solution.

How we work:

The benefits:

  • Reduce the cost of handling post
  • Act on important documents faster
  • Better use of staff time
  • Extract data from documents as soon as they come in
  • Handle more postal volume with ease

The key part is setting up the document classification, so we work hands-on with you to get this part absolutely right.

Together, we work out what kind of documents you receive in the post and how you want to classify them. The classification engine can then be trained to recognise each document with great accuracy. You decide what you want to do with each type of document, and what you want automated (we often find extra efficiency savings with you at this point).

You'll then be clear on the benefits for your individual business, and we'll be able to set up your system in the optimal way.

Find out more about digital mailroom....

...call us today on 01373 457238, or drop us an e-mail for a quick reply.