d² Solutions - Document Management

The problems: In-house document management systems are expensive and inflexible

There's a liability and an IT cost to keeping all your documents available the old way - and there's considerable risk to the smooth running of your business if you do.

Hardware-based document management systems require a high set-up cost and lots of overheads: system costs, staff costs, upgrades and ongoing maintenance. Even then, they may be hard to configure for document versioning and sharing.

Speed of retrieval is also an issue: a business on the move needs to be able to find information quickly, even from remote locations, which can be a weakness for in-house systems. You've also got problems if you need to restore from backup: how quickly could you access your data again? Will your documents still be at your fingertips, or will your business have to call a temporary halt?

The solution: On-demand Document Management.

Our on-demand document management solution has two great advantages: it does more for you, and it costs less.

Firstly, there's very little set-up cost and a low monthly fee. It's 100% online, so you don't have to employ IT workers or take on any more system overheads. You won't have a headache when Windows (or any other system) needs upgrading. All you need is a workstation with a browser.

Secondly, you're getting several solutions in one. Your documents are securely backed up and accessible from anywhere. Whether you're opening or saving a file, it's right there in your Windows toolbar. This also makes documents more shareable: you can collaborate without losing track of umpteen different versions.

Best of all, all your data is kept organised and retrievable. Have you ever tried to find a document in a file system when you're not sure who named it or where it belongs? Our on-demand solution keeps everything indexed, letting you find documents in a fraction of the time.

You'll want to get a feel of how this works - so we'll provide you with a month's free trial of our document management solution.

As you're trialling it, you'll be able to see the benefits for yourselves, and we'll be on hand to help you out. Then we can set things up for you exactly as you want them, evaluating your experience and tailoring the system to meet your ongoing requirements.

Let us solve all of your business processes using SoftCo on demand

Document Management is just one of the solutions that is available using the SoftCo Software as a Service. You can simplify all of your business processes by using other applications delivered in the same way, such as expenses management, e-requisitions or accounts payable. In fact if you have a unique business process we can even tailor the system to provide a solution using the 'build your own' application.

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